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Privacy Policy Statement

This privacy statement contains important information about the collection and processing of personal data entered on DG TRADE CIVIL SOCIETY DIALOGUE website.

1. Context

Personal data related to this invitation will be processed in accordance with Regulation (EC) n° 45/2001 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. 

2. What personal information do we collect, for what purpose and through which technical means

We ask organisations that wish to register in our database to enter details about their organisation, key staff and contact persons. The contact information is to enable us to communicate information relevant to civil society dialogue activities. The information about organisations is to enable us to analyse whether your organisation falls within our guidelines for inclusion in the process, and to enable us to select relevant organisations in order to target information appropriately. To enable referencing during and after Civil Society Dialogue meetings the participants list, which contains the name of the representative and the organisation is shared before the meeting takes place. However, personal data of contact persons are not published on the website.

  • Click here for more details on the objectives of the Civil Society Dialogue. The details are registered in an electronic database and processed in compliance with the applicable data protection provisions. The information will not be re-used for any incompatible purpose whatsoever.
  • The collected personal data are stored on the servers of the DG TRADE the operations of which underlie the Commission’s security decisions and provisions established by the Directorate of Security for this kind of servers and services. Your complete information file is available only to the coordinator and system administrators inside DG TRADE. 
  • For a full description of the processing of data please click here.

3. Who has access to your information and to whom disclosed?

In keeping with good practice on transparency, and to enable participants to contact one another, the name of the organisation, its chief executive, website address, a functional email (e.g. ) and telephone numbers are available for public consultation on the Civil Society Dialogue pages. If you do not agree with this publication of your personal data, please inform us by sending an email to, explicitly specifying your request. 

No further details about any organisation are disclosed there and DG TRADE Unit A3, staff in charge of or responsible for DG TRADE CIVIL SOCIETY DIALOGUE will not divulge further information or further details of your personal data to any external party for any purpose whatsoever.

4. How do we protect and safeguard your information?

The collected personal data and all information related to Civil Society Dialogue meetings are stored on the servers of the DG, the operations of which abide by the Commission's security decisions and provisions established by the Directorate of Security for this kind of servers and services.

5. How can you verify modify or delete your information?

In case you want to verify which personal data is stored on your behalf by the responsible Controller, have it modified respectively corrected or deleted, please contact the Controller by sending an email to and by explicitly specifying your request.

6. How long do we keep your data?

Your data is kept for as long as you wish to participate in Civil Society Dialogue activities and you may withdraw your entry, cease your participation and unsubscribe from our message service at any time. DG TRADE A-3 only keeps data while you wish to participate in this process.

7. Contact information

  • The Controller in this case is the Head of Unit A3 at DG TRADE. You may contact him/her should you have queries or complaints regarding the processing of personal data. Please use the following functional e-mail address:

8. Recourse

  • Recourse: In case of dispute, complaints regarding the processing of your personal data may be addressed to the European Data Protection Supervisor.