Origin Declaration

• This declaration can be made out:
  • by any EU exporter provided that the total value of the consignment is below €6 000
  • by EU exporters that are registered in the Registered Exporter System (REX) for consignments of € 6 000 and above.
• The exporter makes out an origin declaration based on information demonstrating that the product is originating, including information on the originating status of the materials used in the production of the product (such as supplier’s declaration).
• The exporter is responsible for the origin declaration and the information provided being correct and should be prepared to submit all appropriate documents proving the originating status of the products at the request of customs authorities.

How to make out an origin declaration

• The exporter should complete the following declaration (as mentioned in ANNEX 2) on the invoice or any other document which describes the products concerned in sufficient detail to enable them to be identified (e.g. delivery note or packing list),
• The origin declaration can be for one shipment or multiple shipments of identical products during a period not exceeding one year.

 

(1) If the origin declaration is completed for multiple shipments of identical originating products, indicate the period for which the origin declaration is to apply. That period shall not exceed 12 months. All importations of the product must occur within the period indicated. If the origin declaration is for one shipment, the field may be left blank.
(2) For an exporter located in the EU, put your REX number (for consignments above €6 000).
Only the REX number is now valid and EU exporters can no longer put their approved exporter customs authorisation number; For an exporter located in Canada, indicate the exporter's Business Number assigned by the Government of Canada. Where the exporter has not been assigned a business number, the field may be left blank.
(3) Indicate the origin of the product: “Canada/EU"
(4) Place and date may be omitted if the information is contained on the document itself.
(5) No signature from the exporter is required, as this requirement has been waived by both sides. EU exporters not registered in REX needs to put their name in this field unless it is otherwise indicated on the commercial document.

 

• The declaration can be made in any official language of the EU or English or French according to the language versions in the ANNEX 2
• Please see the CETA Guidance on Rules of Origin for more information

Validity and record keeping.

• Proof of origin is valid for 12 months after the date the origin declaration was made out and needs to be submitted within that period to the customs authorities in the importing party.
• A copy of the origin declaration and other relevant documents need to be kept for at least 3 years by the exporter