Version: 1.0.20.21 (2020-10-12 14:45)

Quick guide to working with rules of origin

Quick guide to working with rules of origin

Rules of origin – why do we need them?

Rules of origin are an essential part of EU trade agreements. Because the agreements often apply lower tariffs to goods coming from partner countries, it is essential to know your product’s origin.

Rules of origin determine in which country a product was sourced or made - its ‘economic nationality’ – and help ensure that customs authorities apply lower duties correctly so that businesses benefit from them.

To qualify for a lower tariff under an EU trade agreement your product must comply with the agreement’s specific origin rules.

It’s as easy as 1, 2, 3!

A trade agreement’s rules of origin can look daunting at first glance but once you understand the basics, it is easy.

Three steps to paying lower customs duties:

Start benefitting from lower customs duties for your imports or exports!

1

See if your product qualifies

How to find out if your product qualifies for lower customs duties

Each trade agreement sets out specific rules of origin for each product.

You can find the rules in My Trade Assistant.

ROSA – the Rules of Origin Self-Assessment tool – will help you find out if your product qualifies.

Does your product comply with the basic product specific rules?

First, determine if your product is wholly obtained in the country concerned. If so, it could qualify for lower customs duties. Being wholly obtained is mostly relevant for live animals and agricultural produce.

If your product is not wholly obtained in the country concerned, it will have to comply with other product-specific rules. If there are alternative rules, your product needs only comply with one of them.

Typically, these are the rules

or

  • define which products can be considered eligible if made exclusively from originating materials

Examples of basic product-specific rules

  • specific operations – a specific production process is required. For example, spinning fibres into yarns. Such rules are mostly used in the textile and clothing, and chemical sectors

Tips to help you comply with the product specific rules

If your product does not comply with the basic product specific rules directly, an additional set of rules may still help your product qualify for originating status.

Additional flexibility relate mainly to tolerance and cumulation. The trade agreement may also contain certain derogations.

Tolerance 
Cumulation 

or

  • processing done in another country

There are three main types of cumulation

Derogations 
  • special derogations may also apply - check the trade agreement

If your product complies with all rules, you then have to consider a number of additional requirements.

Does your product also satisfy all other applicable requirements?

The product has to meet all other applicable requirements, such as minimal operations (sufficient working or processing) and rules on direct transport.

Minimal operations - sufficient working or processing 
  • you must verify that the working or processing done in your country goes beyond the minimal operations required
  • the minimal operations are listed in the rules of origin of the trade agreement. They can include operations such as
    • packaging
    • simple cutting
    • simple assembling
    • simple mixing
    • ironing or pressing of textiles
    • painting or polishing operations
  • if the production performed in your country is one of those listed and nothing else was made there, meaning no material was produced or transformed, the product cannot be considered as originating, even if the product-specific rules of origin were satisfied
Direct transport rule or transport through a third country
  • even if your product counts as ‘originating’, you will still have to ensure that the product was sent from the exporting country and arrived in the destination country without being manipulated in any other country, apart from operations needed to keep the product in good conditions
  • each trade agreement sets out the specific conditions
  • typically, trans-shipment or temporary warehousing in a third country is allowed if the products remain under the surveillance of the customs authorities and do not undergo operations other than
    • unloading
    • reloading
    • any operation designed to keep them in good condition
  • please note you will have to prove to the customs authorities of the importing country that your product was transported directly
Duty drawback

Some trade agreements allow a duty drawback.

This means that if you pay duties on non-originating materials that you use to make a product which you then export under a preferential tariff, you can apply for a refund of those duties.

Who can help determine if your product qualifies?

  • use ROSA to help you assess if your product satisfies the rules. Go to My Trade Assistant and select your product and market to reach this assistance
  • if you want to be legally certain that you are applying the correct product code to your goods in advance, you can apply for a Binding Tariff Information (BTI) decision
  • if you are unsure about the origin of your goods, you can also apply for Binding Origin Information (BOI). A BOI decision certifies the origin of your goods and is binding in the European Union. Please note a BOI does not exempt you from providing proof of origin according to the rules of the relevant trade agreement.

If your product is ‘originating’

Once you know your product qualifies for lower customs duties (your product counts as ‘originating’), the next step is to prove its originating status to the customs authorities of the country of destination. Only then, will you be able to pay lower customs duties.

2

Proving your product’s origin

Each trade agreement sets out specific rules on origin procedures. You can look them up in the Markets section or in the search results of My Trade Assistant. The rules specify how you can prove your product’s origin.

Proof of origin

There are different types of proof of origin depending on the trade agreement. Typically they can be either

For official origin certificates, the trade agreement

  • includes an example
  • gives instructions on how to complete it

For self-declarations, the trade agreement

  • indicates what text to include on the invoice or on other documents identifying the products

Proof of origin is valid for a specified number of months from the date of issue.

Normally, no proof of origin is required for products of low value.

An exporter applying for an origin certificate should be prepared to submit documents proving the originating status of the products concerned.

To be able to self-declare the origin, the exporter must usually be pre-authorised by the customs authorities with ‘Approved Exporter’ status.

3

Present your products and documents for customs clearance

Once you have all the necessary documents for customs clearance, including the correct proof of origin for your product, you are ready to present your claim to pay lower customs duties to the customs authorities in the country of destination.

Each trade agreement’s rules of origin describe the ways customs authorities may verify a product’s origin.

Verifying origin

Customs authorities may verify whether an imported product is indeed originating or fulfils other origin requirements. Verification is usually based on

  • administrative cooperation between customs authorities of the importing and the exporting country
  • checks done by local customs authorities

Start benefitting from lower customs duties for your imports or exports!

What happens if your product does not fulfil the requirements?

If your product does not comply with the rules of origin of the trade agreement, normal customs duties will apply.

  • ROSA helps you find the rules of origin for your product

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