Invoice declaration

• The invoice declaration can be made out :
  • by an approved exporter or;
  • by any exporter provided that the total value of the consignment does not exceed € 6 000.
• The exporter makes out an invoice declaration based on information demonstrating that the product is originating, including information on the originating status of the materials used in the production of the product (such as supplier’s declaration).
• The exporter is responsible for the invoice declaration and the information provided being correct and should be prepared to submit all appropriate documents proving the originating status of the products at the request of customs authorities (such as supplier’s declaration).

How to make out an invoice declaration

• The exporter should type, stamp or print the following declaration (as mentioned in Appendix 4) on the invoice or any other commercial document which describes the products concerned in sufficient detail to enable them to be identified (e.g. delivery note or packing list):

 

(1) Put your approved exporter authorization number (for consignments above €6 000).
(2) Put the origin of your product, either EU or Central America.
(3) Place and date, if not otherwise indicated on the invoice/document.
(4) Name (in clear script) and signature of the exporter. An approved exporter may, within the scope
of his authorisation, be waived from the obligation of signature and in so doing does not need to give the name
of the signatory.

 

• The declaration can be made in any official language of the EU or official languages of the FTA trade partner according to the language versions in the Appendix 4

Validity and record keeping.

• Proof of origin is valid for 12 months after the date invoice declaration was made out and needs to be submitted within that period to the customs authorities in the importing party
• A copy of the invoice declaration and other relevant documents need to be kept for at least 3 years by the exporter