The statement on origin is a declaration by the exporter about the origin of its product.

• This statement can be made out:
  • by any EU exporter provided that the total value of the consignment is below € 6 000
  • by EU exporters that are registered in the Registered Exporter System (REX) for consignments of € 6 000 and above.
    
    There is a grace period of 1 year (until 31 December 2021) during which EU exporters can self-declare the origin of the products even in a scenario when the supplier's declarations are not yet collected. Supplier's declarations have to be collected at the latest on 1 January 2022. More information here.
• The exporter makes out a statement on origin based on information demonstrating that the product is originating, including information on the originating status of the materials used in the production of the product (such as supplier’s declaration).
• The exporter is responsible for the statement on origin and the information provided being correct and should be prepared to submit all appropriate documents proving the originating status of the products at the request of customs authorities (such as supplier’s declaration).

How to make out a statement of origin

• The exporter should complete the following declaration (as mentioned in ANNEX 7) on the invoice or any other document which describes the products concerned in sufficient detail to enable them to be identified (e.g. delivery note or packing list),
• The statement on origin can be for one shipment or multiple shipments of identical products during a period not exceeding one year.

 

(1) If the statement on origin is completed for multiple shipments of identical originating products, indicate the period for which the statement on origin is to apply. That period shall not exceed 12 months. All importations of the product must occur within the period indicated. If the statement on origin is for one shipment, the field may be left blank
(2) For an exporter located in the EU, put your REX number (for consignments above € 6 000); For an exporter located in the United Kingdom, this will be the number assigned in accordance with the laws and regulations applicable within the United Kingdom
(3) Indicate the origin of the product: the United Kingdom or the Union.
(4) Place and date may be omitted if the information is contained on the document itself.

 

• The statement can be made in any official language of the EU or English according to the language versions in ANNEX 7

Validity and record keeping.

• Proof of origin is valid for 12 months after the date the statement of origin was made out and needs to be submitted within that period to the customs authorities in the importing party, or for a longer period determined by the importing party of up to 24 months.
• A copy of the statement of origin and other relevant documents need to be kept for at least 4 years by the exporter